ACADEMY OF CHEFS POLICIES AND STATUTES 2018



1. FUNDAMENTALS

 
1.1.  Academy of Chefs

 

1.1.1.  The Academy of Chefs (AOC) is the honour society of the South African Chefs Association (SA Chefs)

1.1.2.  The official acronym of the Academy of Chefs in all languages will be known as AOC. This acronym will be used throughout this document.

1.1.3.  All references in this document are gender inclusive.

1.2. Head Office

 

1.2.1.  The AOC’s permanent head office is in Johannesburg, currently situated at:

SA Chefs

University of Johannesburg

School of Tourism & Hospitality,

Cnr. Bunting & Annet Road,

Auckland Park.

 

1.2.2. The SA Chefs head office is responsible for all archives and documents, including but not limited to the list of the AOC members, financial records and all minutes from AOC meetings.

 
1.3. Official Languages of AOC

 

1.3.1. The official business language of AOC is English.

 
1.4. AOC Logo

 

1.4.1    All AOC Fellows, in good standing, may make use of the logos, as stipulated below.

1.4.2.  No other entities are allowed to use the AOC Logo, for any purpose, including but not limited to, commercial purposes in relation to sales, advertising or promotion of goods, associations or services.

1.4.3.   Any Fellow which have been struck from the AOC and SA Chefs memberships lists, will lose the right to use the AOC logo in any form whatsoever, with immediate effect.

1.4.4.   No deviations from the prescribed conditions of the use of the logo, in any way is permitted.

1.4.5.  No other logos, except the official SA Chefs logo’ are permitted to be used in conjunction with the AOC logo.

1.4.6.  Any related AOC correspondence via email, letters should include only the official AOC logo under the signature.

1.4.7. Only AOC approved Chef Jackets may be worn:

  1. Jackets to be ordered via the AOC Chair or Vice Chair appointed Fellow.

  2. No other logo on the jacket is permissible.

  3. AOC Jackets are to be worn at official AOC or SA Chefs events only.


 

1.4.8. Any entity, using the AOC Logo (or adaptations) without the explicit written authorisation by SA Chefs and the AOC will be deemed to be using “parasite marketing” techniques and SA Chefs reserves the right to take appropriate action to stop this.

 

1.5. AOC Mission Statement

 

1.5.1. AOC Mission Statement:

The Academy of Chefs, is the honour Society of the South African Chefs Association, and its primary goal is to support, promote and create programs that promote education in the culinary profession by passing on the skills, training and expertise from within the fellowship.

 

1.5.2 Discrimination of any kind against a private person or groups of people on account of ethnic origin, gender, language, religion, politics or any other reason is strictly prohibited and punishable by suspension or expulsion.

 

2. MEMBERSHIP

 2.1.  Eligibility

 Every year the Chairman and Vice Chairman of AOC will review potential candidates who meet the requirements. There may not be more living AOC Fellows than the number of years that SA Chefs has been in existence. The potential candidates names are to be send the AOC fellowship. Candidates may then be eligible for sponsorship and induction by the full body of AOC.

 

2.1.1 The AOC Fellows candidate must meet all the following criteria before nomination is to be considered:

  1. Have held an active culinary SA Chefs Professional member privileges for at least fifteen (15) consecutive years.

  2. Have served for one full active term as:

    1. An elected SA Chefs Regional Officer; or

    2. A SA Chefs Special Elected Committee Chair; or





  • Served on the SA Chefs National Board; or



  1. Have represented South Africa as part of a full member of the Senior National Culinary team;



  1. Have attended a minimum of two Annual General Meetings and or SA Chefs Conferences, prior to his/her nomination.

  2. Be a SA Chefs Professional member in good standing.

  3. Be an active member in good standing within the hospitality Industry of the republic of South Africa.

  4. Must reside and work within the Republic of South Africa at the time of induction.

  5. Office bearers of the SA Chefs National and Regional offices are not eligible for AOC nomination during their current period serving office.


 
2.2. Sponsorship for Nomination

 

2.2.1.   All eligible AOC candidates must be sponsored by two (2) senior AOC Fellows. A senior AOC Fellow is a Fellow that has been inducted into the AOC for more than five (5) years prior, to being asked to sponsor a new candidate.

 

2.2.2.  A senior AOC Fellow is only permitted to sponsor one (1) candidate every four (4) years.

2.2.3.   One Senior AOC Fellow must submit a minimum 100-word recommendation on the candidate’s behalf, which must be ratified by the other senior AOC Fellow.

2.2.4.  The candidate is required to submit a detailed Curriculum Vitae, covering inter alia but not limited to evidence of meeting the criteria set out on point  2.2.1.  All supporting evidence must be submitted concurrently with the C.V.

2.2.5. The Candidate will supply two (2) current, high resolution print quality full colour photos, in professional Chefs Whites. The photo may not be older than twelve (12) months and the chef must wear a traditional chefs torque. The picture must be a minimum of 5cm by 7 cm in size and may be submitted in electronic format.
2.3.  Induction

 

2.3.1    All eligible AOC candidates which have been successful in their Nomination and election into the AOC, will be inducted at official SA Chef’s event throughout the year of their acceptance

2.3.2. On induction the new member will be presented with:


  1. Numbered Medal with ribbon



  2. Official AOC Chef Jacket





  • AOC Pin





  1. Numbered Academy Certificate



2.3.3. Symbolism of the Colours


  1. The red in the ribbon reflects the passion for the profession.



  2. The gold trim on the ribbon reflects the highest level of recognition





  • The gold medallion was created to welcome Fellows into the Honour Society



 
2.4. Retaining Fellowship

 

2.4.1. Fellows of the Academy represent finest group of culinary professionals

in the republic of South Africa.

2.4.2.  Fellows of the Academy are required to:


  1. Enthusiastically provide their services, experience and knowledge to all SA Chefs Culinarians.



  2. Fellows should demonstrate leadership



  3. Transfer skills and knowledge.



  4. Embrace and encourage fresh innovative culinary ideas.



  5. Initiate and support new programmes for and on behalf of SA Chefs.



  6. Be available as guest speakers, panel participants and mentors.



  7. Assist, organise and conduct seminars, workshops across South Africa.



  8. Act as responsible culinary professionals.



  9. Be a role model and proud member of the profession and SA Chefs.



  10. Be a Professional member in good standing of SA Chefs.



2.4.3. Fellowship in the Academy may not be used for personal profit or gain of the individual.

2.4.4. Fellows are encouraged to use the designator AOC after their name in correspondence and on their business cards.

2.5. Termination of AOC Fellowship

 

The Academy of Chefs is the honour society of SA Chefs, and Fellowship therein requires the utmost integrity.

2.5.1. Termination and or suspension of AOC Fellowship may be initiated, if:


  1. A Fellow has given false or misleading information on his or her application. or



  2. A Fellow has given false or misleading information in support of or against another’s application. or



  3. A Fellow’s conduct prior to or whilst a Fellow of the Academy is unbecoming and not in accordance with the principles of the AOC.



  4. The Fellow’s SA Chefs Professional membership has been revoked and or lapsed.



2.5.2. The Fellow shall have the right to be heard by the Fellowship of the Academy as a body.

2.5.3. Termination of the Fellowship shall be by secret ballot and shall be conclusive.

2.5.6 All Fellows and applicants for Fellowship in the Academy pledge, on their honour, not to use or display the Academy certificate, Academy medal or any Academy emblem or insignia in their homes, offices, kitchens or in any public or private place, unless they are a Fellow in good standing in both the AOC and the SA Chefs.

2.5.7. All AOC Fellows agree to return all official AOC paraphernalia, inter alia but limited to: AOC Certificates, the AOC Medal, the AOC Pin and the AOC Jacket, upon termination of Fellowship, at the written request from the AOC Chair.

2.6.  AOC Fellowship Obligations

As a condition of fellowship, in addition to the AOC Pledge, all AOC Fellows shall be bound and abide by the SA Chefs Rules, Policies and Procedures, as amended from time to time, including without limitation, the Ethics Code and the Sa Chefs rules governing Unethical Conduct, the procedure for joining the SA Chefs, and termination and suspension of membership.

 

3. OFFICIAL BODIES

 


  • AOC CHAIR






  • The Chairman of AOC shall be elected by a majority (50% plus 1) of the AOC Fellowship for a two (2) year term.



  • The AOC Chair may serve a maximum of two consecutive terms and may not hold any other nationally elected office within SA Chefs during term as AOC Chairman.



  • Should the AOC Chair after his/her first term wish to stand for a second term, an election must be held. All eligible fellows who qualify for the position of Chair may be nominated in this election



3.1.4. In order to serve as AOC Chair, an AOC Fellow shall:


  1. Be an active Fellow of AOC.



  2. Been an AOC Fellow for a minimum of 4 years.



  3. Maintain the highest standard of the AOC



  4. Not bring another AOC Fellow into disrepute verbally, via email correspondence, letters, campaign statements both prior and during the election process.



    • The outgoing Chair invites nominations for AOC Chair.



    • A registered signed nomination must be delivered to the outgoing Chair and SA Chefs appointed administrator.



    • The nomination must include a Current Curriculum Vitae, and a current high-quality photo in Chefs Whites with chef’s torque.



    • The election process falls under the auspices and control of the designated SA Chefs Administrator and is the election is by secret ballot.



    • The SA Chefs president advises the AOC Fellows members of the result of the election.



    • The induction of the new AOC officers will take place at a suitable timeous occasion by the outgoing Chairman of AOC, or by an AOC former Chairman in the case of re-election of the Chair.





3.2.  Actions by the AOC Chair.

 

3.2.1. The newly elected Chair shall within twenty-one (21) business days, nominate a Vice Chairman, who must be validated by a secret ballot amongst the Fellows of AOC. This election will be the sole responsibility of the AOC and will be run independently of SA Chefs.

3.2.2. Responsibilities of the AOC Chairs include inter alia but not limited to:


  1. Nominate a Vice Chairman



  2. Oversee the operation of AOC



  3. Secure sponsors and funds for the AOC in synergy with SA Chefs



  4. Chair regular meetings of AOC.



  5. Attend regular SA Chefs Board meetings, at the invitation of the SA Chefs president



  6. Maintain and present formal reports



  7. Maintain and present budgets for each AOC activity to SA Chefs.



  8. Appoint ad hoc committees of AOC when required.



  9. Review and oversee the minutes of all AOC meetings.



  10. Organise an annual AOC event in Johannesburg, Durban and Cape Town.



  11. The annual event to be preceded by a formal AOC regional meeting.



  12. Prepare and maintain an annual budget for the operation of AOC according to the principles as stipulated by SA Chefs.



  13. Maintain at all times the list of AOC Fellows, contains as many Fellows as the number of years of establishment of SA Chefs (Established 1974), including replacements for deceased fellows.



  14. Maintain and Administer the current list of Fellows



 

3.2.3. Except as otherwise provided by law, or SA Chefs Rules, the act of the Chair means action at a meeting of AOC by vote of a majority (50 % plus 1) of the AOC fellows at the time of the vote.

3.2.4. Any action required or permitted to be taken by Fellows of the AOC or any committee thereof may be taken without a meeting if all fellows of the AOC or the committee consent in writing to the adoption of a resolution authorising the action.


  • Any one or more Fellows of the AOC or any committee thereof, may participate in a meeting of such AOC or committee by means of a conference telephone or similar communications equipment allowing all persons participating in the meeting to hear each other at the same time. Participation by such means shall constitute presence in person at a meeting.



 
3.3. Removal from Office

3.3.1.  Should the elected Chair fail to carry out his/her duties to the satisfaction of the Fellows of the AOC and ten (10) or more request in writing to the SA Chefs Board of Directors that he be censured, he/she should be required to present his/her case before a representative committee of five (5) senior members of the Academy thereafter it should be put to the vote of the AOC where a majority vote shall prevail.

3.3.2. AOC Chairs may only be removed from office by a majority vote of the Board of Directors, in accordance with procedures adopted by the Board of Directors.  Should the board of SA Chefs with a majority vote find that the elected AOC Chair has not acted in good faith for the AOC and or SA Chefs, or has lost his professional Good standing membership within SA Chefs, they may initiate disciplinary action or expulsion independently from the AOC.

 


  • Finances



    • All AOC finances fall under the direction of SA Chefs. As such all financial procedures, reporting and management must be according to the current financials policies and procedures as stipulated from time to time by the SA Chefs Financial Committee and the SA Chefs Board of Directors.



    • All fund raising, sponsorship negotiation, annual budgets, event budgets must be conducted prior to initiation and must have a pre-approval from the SA Chefs board and or their designated administrator.



    • SA Chefs shall reimburse all travel and lodging costs for the Chair to attend invited official SA Chefs board meetings.



    • Income funds collected by the AOC are allocated against a designated cost center within SA Chefs finances and are managed by the SA Chefs Treasurer and Board of Directors.



    • All approved budgeted expenses of AOC (including Chair expenses, administrative supplies, induction costs, awards and rewards,) shall be charged against this income.



    • The assets of the AOC are invested and managed by the SA Chefs Treasurer according to the instructions of the SA Chefs Board.





 
4. OBJECTIVES

 

4.1 Representation of Interests

4.1.1. The AOC intends to represent the general interests of SA Chefs at its highest echelon, to enhance its prestige and to promote cookery with the members and parties through the use and propagation of the acquired knowledge of the AOC Fellows.

 
5. HONOURS

As the AOC represents the Honour Society of the SA Chefs it is generally accepted, that the AOC holds no power to confer on any individual or organisation any honorary status in the name of the AOC. Any Honorary status, recognition and such like must be issued in the name of SA Chefs and the criteria and procedures are to be found on the SA Chefs website.

 

6. AMENDMENTS

6.1.    Any AOC Fellow in good standing may propose an amendment to the AOC Statutes, Policies and Procedures.

6.2. The proposed amendment, to be adopted, must receive a majority vote (50% plus1) by the AOC fellows.

6.3. The amendments must be ratified by a majority of the SA Chefs Board of Directors.

7. FINAL PROVISIONS

The above Statutes, Policies and Procedures enter into force in 2018, subject to their approval by the majority vote of the Fellows of the AOC and ratified by the Board of Directors of SA Chefs.

Upon approval, the above hereafter replaces any previously existing Statutes, Policies and Procedures of the Academy of Chefs of SA Chefs.